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12 User manual
5 Advanced operation
5.1 Use keywords
Keywords, such as work type, patient name, author or
transcriptionist name can be assigned to every recording.
C Important: By default the work-type keywords “Memo”,
“Letter”, “Fax”, “Report”, “- - -” (empty=default) are available.
Further Keyword categories must first be set up with Philips
Speech Exec or the software application of your system integrator.
To assign a keyword to a recording:
1 The 4-position slide switch (12) must be in the STOP position
and the recording must not be marked finished (EOL). See Finish
a recording on page 11 for information about removing the EOL
mark.
2 Press the KEYWORD smart button (2a). The list of keyword
categories is displayed.
3 Press the + or − buttons (5) to highlight a keyword category
from the list.
4 Press the ENTER smart button (2b) to display the list of
keywords for the selected keyword category.
5 Press the + or − buttons (5) to highlight a keyword.
6 Press the OK smart button (2b) to confirm or the CANCEL
smart button (2a) to go back to the list of keyword categories.
7 Repeat from step 2 to assign more keywords.
8 Press BACK to exit the keyword entry mode and go back to the
recording.
Alternatively, the menu can also be used to enter keywords. See
Digital Pocket Memo menu on page 14 for more information about
using the menu.
5.2 Work with index marks
Index marks can be used to mark certain points in a dictation as
points of reference. A point of reference may be the beginning of a
major section, or a part of the dictation that you may want to revise
later or access quickly.
5.2.1 Insert an index mark
To insert an index mark while recording or playing back:
1 The 4-position slide switch (12) must be in the PLAY or REC
position. See Record a dictation on page 9 or Playback on page 9
for more information.
2 If playing back a recording, wait for the playback position to
reach the point where you want to insert the marker or fast
forward or fast rewind to the desired position. See Fast forward
and Fast rewind on page 10 for more information.
3 Press the INDEX smart button (2a) to insert an index mark at
the current position. A small vertical bar below the position bar
will indicate the new marker.
To insert an index mark while in stop mode:
1 Move the 4-position slide switch (12) to the STOP position.
2 Press the MENU button (4) to open the menu.
3 Press the + or − buttons (5) to highlight the INDEX menu item.
4 Press the ENTER smart button (2b). The word SET is displayed.
5 Press the OK smart button (2a) to set the index mark or the
CANCEL smart button (2b) to exit the menu without setting
the index mark.
D Note: Up to 32 markers per file can be inserted. It is not
possible to insert markers inside a spoken instruction.
5.2.2 Navigate between index marks
Index marks can be used to quickly access the “marked” sections of
a recording. To jump to an index mark:
1 The 4-position slide switch (12) must be in the PLAY or REC
position.
2 Fast forward or fast rewind towards the marker to be accessed.
See Fast forward and fast rewind on page 10 for more information.
3 While forwarding, press the MARK + smart button to jump
to the next marker. While rewinding, press the MARK - smart
button to jump to the previous marker.
5.2.3 Delete a single marker
1 Navigate to the marker to be deleted. See the previous chapter
for more information.
2 Move the 4-position slide switch (12) to the STOP position.
3 Press the MENU button (4) to open the menu.
4 Press the + or − buttons (5) to highlight the INDEX menu item.
5 Press the ENTER smart button (2b). The word CLEAR is
displayed.
6 Press the OK smart button (2a) to delete the index mark or the
CANCEL smart button (2b) to exit the menu without deleting
the index mark.
5.2.4 Delete all markers
To delete all the markers defined for the current recording:
1 The 4-position slide switch (12) must be in the STOP position.
2 Press the MENU button (4) to open the menu.
3 Press the + or − buttons (5) to highlight the DELETE ALL
INDEX menu item.
4 Press the ENTER smart button (2b). The words DELETE ALL??
appears on the screen.
5 Press the ENTER smart button (2b) and the OK smart button
(2a) to confirm to delete all index marks. Press the CANCEL
smart button (2b) to exit the menu without deleting all index
marks.
D Note: The DELETE ALL INDEX menu item will only be available
if there is at least one marker set in the current recording.
5.3 Use the voice command
Voice command allows you to add keywords to your dictations by
speaking them.
C Important: The voice command feature must be enabled with
Philips SpeechExec or the software application of your system
integrator and the proper configuration (keywords, codes to
use) and settings must have been transferred to the Digital
Pocket Memo. For more information about Voice Commands
read the online help section of Philips SpeechExec or the software
application of your system integrator.
5.3.1 Voice command training
The voice recognition engine of the Digital Pocket Memo must be
trained to recognize your voice and way of speaking. You can quickly
train the Digital Pocket Memo to recognize individual numbers and
letters of the alphabet, as well as keywords. The training process
takes only a few minutes.
Follow these steps to train the Digital Pocket Memo
1 The 4-position slide switch (12) must be in the STOP position.
2 Press the MENU button (4) to open the menu.