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System Administrator’s Guide
Document K14392V1 Rev A 177
07/07
Basic security
Changing the password to the “Administrator” account is an essential security precaution. It
should be carefully guarded against loss and changed regularly.
The password protects against:
• The most basic hacking of Admin by unauthorized users
• Adds an important safeguard to prevent inadvertent use of the clear storage feature. For
information about this feature, see
Clearing Storage, on
p.
129.
Password independence
Accounts that are based on the “Administrator” account are not affected by changes to the
“Administrator” user’s password (see
Default User, on p. 152). Such accounts have their own
passwords. Accounts based on the Administrator account can still change the Administrator
password (or any other).
To Set the Administrator Account’s Password
1. Using Admin, click the Users tab to view the list of users in the User Name column. You
can ignore user names in the Settings Based On column.
2. Double-click “Administrator” in the User Name column. The Update User dialog box
appears. Only the password can be changed in the “Administrator” account. The name
of the account and its rights cannot be modified.
3. Type the password in the Password box. A double-quote (“) character cannot be used in
a password.
4. Retype the password in the Confirm Password box.
5. Click either:
• Save and Close. To update the “Administrator” password.
• Close. To cancel the update. You are asked to confirm that the changes are to be
ignored. Click OK, on the message.
Results
After the Multi SA assigns a password to the “Administrator” account:
• The Password column shows “set” at the “Administrator” line.
• The password must be typed every time that a user using that account logs on. If that user
types a user ID/password combination that is not valid, the user is warned with a message and
returned to the logon dialog box.
• The first time that the Administrator account is used to log on to View, a local copy of the Multi
Central database is made to the PC running View.
Sharing the “Administrator” account
When an organization’s security needs are limited and Multi software is used by very few people
(one or two), you may elect to simply change the password of the “Administrator” account and
create no other accounts.